Office of Title III & Sponsored Programs
Lois Minarik Washburn, CPA
Director of Title III & Sponsored Programs
Lee Cousins Building, Room 103
Phone: (904) 470-8266
The mission of the Edward Waters College Office of Sponsored Programs is to provide its administrators, faculty, staff, and students with guidance and technical assistance during the pre-award process in order to secure external sponsored funding that furthers the college's overall mission, and to provide post-award administration to ensure that all activities and expenditures and reporting are in compliance with the terms of the award.
What Is a Sponsored Program?
In general, a Sponsored Program is any externally funded grant, contract, or cooperative agreement in which the sponsor requires financial reporting, invoicing or auditing. All government awards are considered Sponsored Programs as well as many corporate and foundation awards.
Sponsored Programs are situations where the College agrees to specific conditions and/or to perform a defined scope of work as defined by the sponsor.
- An investigator-initiated project that specifies proposals for research, training, and/or service activities to an outside entity.
- The proposed project binds the College to a specific scope of work.
- A formal agreement for a specified term is established and signed by an officer of Edward Waters College and the sponsoring agency.
- The project involves disposition of property, whether tangible or intangible, that may result from the project (e.g. equipment, records, inventions, copyrights, or rights in data).
- The sponsor requires invoices for cost reimbursement and/or a financial report is required.
Typically sponsored programs include the following conditions:
- Submission of detailed report of performance and a fiscal report subject to audit.
- Return of funds or goods not consumed.
- Confidentiality of results.
- Delivery of anything of value to the sponsor.
Some Types of Sponsored Agreements
- Grant: A financial assistance mechanism providing money, property, or both to EWC to carry out an approved project or activity. A grant is used whenever the sponsor anticipates no substantial programmatic involvement with EWC during performance of the financially assisted activities.
- Contracts: Financial support for a specific task, with the project usually initiated by the sponsor. Terms and conditions, specific to the award, generally must be negotiated prior to acceptance of the contract.
- Cooperative Agreement: A financial assistance mechanism used when substantial sponsor involvement with EWC is anticipated during performance of the activities.
Responsibilities of the Office of Sponsored Programs
The Office of Sponsored Programs teams with Edward Waters College administration, faculty, staff, and students in acquiring external revenue by aiding in the pre-award process for grants and contracts submissions and by managing all awarded grants and contracts in the post-award phase of the project. This office works with officials of federal, state, and local governments as well as with officials of private and not-for-profit entities to acquire sponsored program funding for Edward Waters College.
The Office of Sponsored Programs carries out these responsibilities in the following manner:
- Assists in identifying potential funding sources.
- Provides technical assistance for proposal development and grant negotiations.
- Reviews all proposals prior to submission to the funding source for the purpose of ensuring that the proposal is responsive to the agency's
- RFP (Request for Proposal) and is aligned with the College's mission as well as its grants and contracts policies and procedures.
- Completes the sign-off process.
- Submits the proposal (including electronic submissions).
- Receives Notices of Grants Award from the funding agency.
- Serves as the official liaison between the College and the sponsor.
- Ensures that all awarded grants and contracts are assigned an institutional code.
- Ensures that all expenditures are consistent with funding agency and institutional policies, procedures, guidelines, and regulations.
- Monitors programmatic and fiscal compliance of all grants and contracts.
- Assists in the development of technical, fiscal, and programmatic reports.
- Assists in compliance with funding agency requirements for award closeout.