Maintaining Healthy Spaces and Environment


The leadership at EWC desires for faculty, staff, and students to return to an educational, social, and work environment that supports a strong detection and response framework as well as enhanced cleaning and physical distancing protocols necessary to comply with health and safety best practices.[1] To that end, EWC has initiated a phased approach for return of personnel and students for the Fall 2020 semester return to on-campus operations.

Additionally, the health, safety, and wellness of the EWC community is paramount to the resumption of on-campus operation.  As such, it is up to the entire community of students, employees, vendors, visitors, volunteers, and all friends of the institution to share in the responsibility of maintaining the collective health of campus spaces and environments. Therefore, EWC continues to implement enhanced “deep cleaning” protocols and transmission mitigation strategies. Further, the College practices these protocols as recommended and aligned with state, federal, and local guidelines for re-opening.    

Consideration will be given for the implementation of alternative work arrangements for those employee populations that are aged 65 and above, as well as those with pre-existing health conditions, are pregnant, have chronic medical conditions, or have immunocompromised conditions that may prohibit their immediate return to work on-site. Individuals that fall within these parameters must contact the Office of Human Resources to self-identify.

Employees are encouraged to utilize TELADOC for health support as well as the Employee Assistance Program for mental wellness support.  The Office of Human Resources is the point of contact for this and other resources.

Furthermore, EWC is continuing to adhere to all recommended regulations and guidelines from government authorities related to the containment of COVID-19. As such, the College has employed the following protocols and guidelines:

  • Face masks or face coverings are mandatory and must be worn by everyone on campus when in the presence of others and in public settings where other physical distancing measures are difficult to maintain (e.g., common work spaces, meeting rooms, classrooms, etc.). All employees and students are expected to fully adhere to this mandated institutional protocol.
    • Any EWC employee found not adhering to the mandatory face mask requirement will be subject to disciplinary action up to immediate workplace dismissal without pay and/or termination of employment.
    • Any EWC student found not adhering to the mandatory face mask requirement will be subject to disciplinary action up to immediate suspension from the College as outlined in the EWC Student Code of Conduct.
  • Implementation strategies to decrease the number of contact points in buildings will be completed by Fall 2020. Summarily those items are:
    • The installation of touchless light switches, automatic touchless soap and paper towel dispensers, and the use of contactless payment methods wherever possible.
    • Hand sanitizer will be readily available throughout campus at entry and exit points, high traffic areas (outside of elevators, bathrooms, classrooms, etc.).
  • Technology tools will be issued to all faculty, staff, and students. Laptops will be assigned to EWC staff, faculty and students to support on-campus virtual meetings in an effort to facilitate physical distancing. A web camera will be assigned as needed to staff and faculty.
  • Employees and students are required to wear their ID badges and should contact the IT Helpdesk via support@ewc.eduto obtain an ID badge prior to returning to campus.
  • Keep at least six feet between yourself and another person in all public places and inside all buildings.
  • Avoid close contact with others.
  • Remain at home, or in a residence hall room, if you have a fever or other symptoms associated with COVID-19.
  • The Schell-Sweet Community Center will provide medical access for students and employees through its on-site clinic. This initial medical service will be provided through Telehealth with phased in face-to-face access.  Note, these services may or may not require insurance and/or payment.  For more information, contact Ms. Marie Heath in the Schell-Sweet Community Center at mheath@ewc.edu.

[1] McGriff Insurance Services. (2020).  Getting the workforce back to work: A McGriff COVID-19 reopening best practice advisory. n.p Jones Lang LaSalle IP. (2020). (re)open:  A guide for planning and preparing your campus. n.p.

Further, the institution is seeking to provide students with College specific Health Services as an on-site option throughout the COVID-19 pandemic period and beyond. In addition to traditional, non-urgent or emergent health care, the planned new EWC Health Center will operate:

  • To provide the appropriate level of necessary medical care or make the appropriate off-campus referral.
  • To protect the campus and its constituents, including non-COVID-19 patients, from infection.
  • To assist in preparation for a potential surge in patients, in particular those with respiratory infections.

The planned new EWC Health Center will operate Monday through Friday, four hours each day, with alternating morning and afternoon hours, or per the recommendation and assessment of a third-party collaborative medical partnership.

COVID-19 prevention measures are similar to those utilized against the common cold and flu. Those measures include frequent hand washing, avoiding touching one’s face with unwashed hands, and coughing into one’s elbow, if needed. The College will conduct more frequent cleaning in common areas and on commonly touched surfaces, including in dining, classroom, office, restroom and residential spaces.

Towards that end, EWC is continuing to adhere to all recommended regulations and guidelines from government authorities related to the containment of COVID-19. As such, the College will be distributing wellness kits with essential items for the protection and monitoring of health to every campus stakeholder (students, faculty, staff and employees) upon return to campus.

During the Phase I scheduled return of staff on July 13th, the wellness kits will include:

  • Four, 3-ply disposable masks
  • One reusable white cloth mask (washable)
  • Disposable gloves
  • Individually packaged disinfecting wipes
  • One 8 oz bottle of hand sanitizer

Additionally, employees in high traffic, high impact areas will receive the additional PPE:

  • Plastic face shields
  • KN95 Masks
  • EWC Executive Cabinet Members will be issued an infrared thermometer

During Phase II, slated for August 1st and beyond, welcome back kits will be issued for approximately 1,000 faculty and students. Additionally, staff will receive a refreshed (new) welcome back kit.  This kit will include:

  • Four, 3-ply disposable masks
  • One reusable EWC logo cloth mask (washable)
  • Disposable gloves
  • Individually packaged disinfecting wipes
  • One 8 oz bottle of hand sanitizer
  • One digital thermometer for self-screening

Additionally, employees in high traffic, high impact areas will receive the additional PPE:

  • Plastic face shields
  • KN95 Masks

Enforcement of all protocols and requirements will be a collective undertaking of all institutional units and leads. The “new campus normal” protocols are as follows:

  • Directors, Chairpersons, and Area Vice Presidents are responsible for ensuring employees and students, if applicable, adhere to the standards of operating and movement about campus.
  • The Office of Human Resources will provide additional enforcement of policies for all employees and accountability for non-compliance.
  • Campus Safety and Security will maintain authority relative to overall enforcement of campus health and safety protocols and will remove individuals from campus who do not adhere to the procedures as outlined in this and other related documents.
  • The Division of Student Success and Engagement is responsible via the Student Conduct policy to enforce such policies for students, as well as student accountability for non-compliance.

Education and training on expectations related to COVID-19 and the resumption of on-campus operations is required for all members of the EWC community.  This training will be provided through the Office of Human Resources as well as the Division of Student Success and Engagement in partnership with the Division of Finance, Administration, and Business Innovation (specifically, Information Technology).

Mandatory training that includes, but is not limited to, social distancing, PPE, symptom screening and testing, hygiene and sanitation, and self-quarantining, will be required for faculty, staff and students prior to the resumption of on campus operations for Fall 2020.

The College will provide employees with training in various formats:

  • Training via videos and/or the use of the Moodle platform (or other recommended badging platform) to indicate the employee has reviewed the training components relative to COVID-19 and symptoms, College expectations and practices regarding the use of face coverings and personal protective equipment, cleaning protocols, physical distancing, and use of technology.
  • Training will be provided at the Faculty/Staff Institute scheduled for August 6-7, 2020, and will be conducted as a part of the institute workshops.

The Division of Student Success and Engagement will provide students with training in various formats:

  • Training via videos and/or the use of the Moodle platform (or other recommended badging platform) to indicate the student has reviewed the training components relative to COVID-19 and symptoms, College expectations and practices regarding the use of face coverings and personal protective equipment, cleaning protocols, physical distancing, and use of technology.