Satisfactory Academic Progress

Satisfactory Academic Progress Policy

Financial aid recipients at Edward Waters College are required to be making satisfactory academic progress toward their degree program to continue to receive financial aid. Below is the EWC Satisfactory Academic Progress Policy.


Qualitative and Quantitative Satisfactory Academic Progress & Eligibility for Financial Assistance

Title IV of the 1992 Higher Education Amendments requires that institutions establish a minimum standard of “Satisfactory Progress” for students. A minimum standard for “Satisfactory Academic Progress” (SAP) is defined as follows:
SAP is a measure of whether a student is progressing adequately toward completion of his or her course of study. It is determined in terms of grade point average and course completions. For a student to be eligible for Federal student aid they must meet the below qualitative and quantitative academic requirements.
Current law requires a student to maintain satisfactory academic progress in the course of study he or she is pursuing according to the standards and practices of the institution. EWC’s Financial Satisfactory Academic Progress Policy complies with all Federal requirements and is as strict or may be stricter than the college’s Academic Progress Policy.
Students that receive federal financial assistance at EWC must demonstrate both qualitative and quantitative satisfactory academic progress toward a degree. At the end of the spring semester of each academic year, the Financial Aid Office evaluates the qualitative and quantitative academic progress of each student receiving financial assistance. This evaluation determines a student’s eligibility to receive financial assistance in the next semester. A course withdrawal, a course repetition, a course incomplete, and a noncredit course are counted in the total credits hours attempted; however, a remedial course for which no credit is awarded but that is successfully passed is not counted as credit hours completed/earned for financial assistance eligibility purposes. For financial aid purposes, EWC must always include courses applicable toward a student’s degree and academic progress.


Frequency of Monitoring and Evaluation

Edward Waters College will review a student’s progress at the end of each academic year. For this purpose, the Edward Waters College academic year is defined as the following:
Two traditional semesters of 15-16 weeks of course work occurring between August 1 and May 31. At the end of the Spring semester (end of academic year), the Financial Aid Office will determine whether or not a financial aid recipient is making Satisfactory Academic Progress toward their degree and is thus qualified to receive financial aid for the next semester. A student’s progress is measured both qualitatively and quantitatively. Non– Standard Term programs are evaluated at the completion of the second term.


Qualitative Progress

Qualitative progress is measured based on cumulative grade point average.  Edward Waters College standards for maintaining qualitative progress are as follows: Students who have attempted between 1 – 29 credit hours must have a cumulative grade point average (GPA) of 1.75 or will be placed on financial aid suspension. 
Students who have attempted 30 or more credit hours must have a cumulative 2.0 GPA or higher or they will be placed on financial aid suspension.


Quantitative Progress

Quantitative progress is measured in terms of attempted hours against earned hours. Financial aid recipients must successfully complete 67 percent or higher of their attempted cumulative hours  to be in good standing. Students below 67 percent are placed on financial aid suspension and must appeal in order to continue to receive financial aid. Students are allowed a maximum of 150 percent of their degree credit hour requirements to complete their degree. Students that do not obtain a degree prior to reaching 150 percent of attempted coursework will be placed on financial aid suspension. Students on suspension may appeal their status by completing the appeal procedures. Transfer credits accepted toward the student’s degree requirements will be considered in the students’ quantitative measurement.


Satisfactory Academic Progress Notification

Financial aid recipients placed on SAP suspension will be notified in writing at the end of the academic year (Spring Semester) once all grades are posted. Students will receive a letter explaining the reason(s) for their suspension and will be provided instructions on the SAP appeal process.  


SAP Appeal Process

Students who have been suspended and want to continue to receive financial aid must complete an appeal to the Office of Financial Aid for review. If the appeal is granted, the student will be placed on probation.  During the probation term, the student must complete all coursework attempted with a 2.0 term GPA and complete 67% of the courses attempted for the term in order to continue to receive financial aid for subsequent  terms.  The following are some examples of acceptable reasons for an appeal:

  • Death in the family that must be documented
  • Student’s illness or accident with medical documentation
  • Other unusual circumstances beyond the control of the student
  • Academic Plan provided by academic adviser